In today’s environment, are event planners and organizers still requesting printer rentals?  Yes, absolutely.

Is the demand for renting printers increasing, as compared to 2020?  The short answer – maybe.

In 2025 with rapid progression to everything digital, online, on devices, rentals of printers are still required, to enable successful events, whether these are corporate events, tradeshows and/or entertainment events (think festivals, concerts, fundraising events).

Printer Rentals for Tradeshows and Corporate Events:

Event planners are still renting printers for tradeshows, corporate events, and conferences. These type of events require guest check-in and registration processes.

• Guest Badges:  During check-in, the registration desk, will validate the guest.  Once validated, guest badges are printed for the guest.  Often there will be a guest check-in packet.  The check-in packet will contain meeting agenda, content and other valuable event related information for the guest to maximize their time at the event.
• Breakout Sessions:  Often slotted breakout sessions will focus on specific content.  Guests attending the breakout session will often be handed a paper packet, which has content related to the breakout session topic.
• Staff Office Ad Hoc Printer and Scan to Copy Usage: Event planners will often rent up to several printers for their staff office so they can have current packets printed onsite at the event for distribution.
• Ad Hoc Printing and Scan to Copy Capability:  still a must have requirement for Event Planners.

These several common scenarios still have event planners requesting printer rentals in today’s envirnoment.

Entertainment Events (Festivals, Concerts, Fundraising Events):

Event planners, here will also rent printers.  But why? For what purpose?

• Packet Content:  In these entertainment venue events, there is still packet content, which the organizers may want to distribute paper packets to help maximize their return on investment with their guest traffic.
• Guest Badges.  Again, event organizers may prefer to print and issue guest badges during “checkin registration” process.  Renting a printer is required in order to produce those guest badges.
• Receipts.  Yes, digital receipts are increasingly common.  Major retailers are increasingly offering digital and emailed receipts.  But some customers, guests still prefer to have paper receipts.

Printer Rentals are required for the event organizer to offer their guests, paper receipts. These are common requests and the majority of transactions, guests are still being offered receipts, in paper format, to help service guests and customers. In addition, event organizers for entertainment based events are still requesitng printer rentals today.

To Summarize

In 2025 a rentals for printers still in demand with a varity of market segments, especially for event planners and organizers.  Printer impression usage may have decreased at these events, but printers are still required devices, that are often supplied through rentals.

Who offers Printer Rentals?  Vernon Computer Source is still offering a simple process to help event planners with printer rental services.

Multifunction printers (print, scan and copy) are also in stock and ready to ship.

Some customers prefer multifunction printers to offer additional capability for copy, scan to print, as this may be helpful during events, to help service their guests.

Vernon provides Printer Rental Services throughout the US and Canada and select International locations.

Call phone #800-827-0352, to speak with a Live Rental Agent Today.

Our Live Rental Agent is readily available to discuss your printer rental needs and offer the optimal printer rental service sent in a quick rental quote.