In 2025, cybersecurity is a top concern for businesses and organizations.

Employees are being tasked with cybersecurity training and protecting their company computers and devices.  Businesses are challenged with balancing their goals of maintaining their corporate event schedule while adhering to cybersecurity policies.

Vernon Computer Source has been helping companies achieve this balance.  Vernon has been servicing bulk laptop rentals for events, for over 40 years.

Challenge:  Corporate events are scheduled at hotels, convention centers, other venues.   These event venues are considered high security risk areas for device shrinkage.  Corporate events require event planners to create and deliver content.  Content may be corporate strategy goals, training and surveys.   Laptop rentals for events are often used to deliver the content to attendees.

Solution:   Companies offering bulk laptop rentals for events help event planners with a secure method of deploying laptops to attendees.  This service allows attendees to keep company issued laptops safely secured.

Vernon can help with having the bulk laptop rentals arrive, power on, ready to deploy, with the required content preinstalled on the laptops.  Vernon offers custom imaging service for laptop rentals.  Customers share their content files and laptop configuration requirements, during the bulk laptop rental ordering process.  The custom image is deployed on the laptops, during order fulfillment.

This helps customers save time and resources, when the bulk laptop rentals for events arrive with content preinstalled, ready to deploy to their attendees.

Vernon has provided bulk laptop rentals for events, for quantities, ranging from 5-500+ units.  Rental laptops are kitted with an AC adapter, wired optical mouse and carrying case.  Laptops can be configured with only Windows 11 Pro, or Office software suite can be added for an added cost.

Bulk laptop rentals, for remote teams and employees

Over the past several years, remote employee count continues to trend higher.  Working remotely is a current trend for many employees.

This presents a logistical challenge for the IT departments for laptop and device deployments during model refresh cycles and onboarding new employees.

Challenge:  When most employees were in central office locations, IT staff were able to image and deploy laptops and devices within their office buildings.

Today’s remote teams, employees are spread out at multiple locations (in many instances, 1 employee would represent a ship address.  500 remote employees equate to 500 different ship addresses, and so on).  IT departments are tasked with how to deploy bulk quantity laptops and mobile devices to the remote employees, each at their own address.

Solution:  Bulk laptop rentals can help companies with device deployment to their remote teams and employees.

Vernon has been helping IT departments with bulk volume laptop deployments to remote employees.

Businesses often require a service partner with the following service capabilities:

• Ship bulk laptop, device rentals, to remote teams, employees at bulk volume ship addresses.
• Deploy corporate custom image on the laptops.
• Kit the laptops with additional devices and accessories (ie, new employee onboarding kit).
• Customize shipment boxes, with including corporate branding, onboarding instructions and other contents.
• Custom asset reporting capabilities to help manage and track the laptop deployments.
• Flexible rental terms and volume. Monthly, or multi-month rental terms and volume adjustments based on seasonal demands.

Vernon can help with all the above.

What about the return process?  Laptops will eventually need to be returned, during model refresh cycles and offboarding events.  Each bulk laptop rental kit is boxed and packaged, so the remote employee can return ship the rental laptop.  Return instructions and prepaid return ship labels are included in the shipment, for easy return shipping.

Live Rentals Agents are available to discuss your laptop rental for events service requirements and offer you the most cost-effective rental option, whether you need service in the US, Canada or other select international locations.

Vernon can also help with bulk iPad, Surface Pro rentals, Samsung Galaxy Tablet and other mobile device rentals.

Vernon rental sales agents can help with a bulk laptop rental quote for your next corporate event.